What are some examples of items for which funding would be approved?

• Safety equipment like helmets expiring within 2 years (reconditioning report must be submitted with application), pads, and wrestling or cheerleading mats.

• Balls, bats, nets, and other equipment vital to the sport.

• Reasonable storage equipment. For example, we will not fund ball carts, as mesh bags would serve an equal purpose.

Due to the high request volume we receive, please prioritize the items being requested in the comment section of the application or attach a separate document. You may be partially funded and this will help expedite the process. If applicable, please submit photos of your current uniforms and/or equipment that you are applying to replace.

What are some examples of items that would not be approved?

• Video recorders, electronic timing equipment, electronic scoreboards, and most other electronic equipment.

• Warm-ups, socks, shoes, mouth guards, girdles, and other non-essential or non-reusable clothing.

• Student duffle bags, automatic ball returns, weight room equipment, and other non-essential or non-reusable equipment.

• Helmets not expiring within 2 years (reconditioning report must be submitted with application).

• Coaching fees, transportation, fields, gyms, and storage locations. We only provide essential uniforms and equipment necessary to participate.

• Equipment that will be used by students in P.E.

Are wrestling mats allowed to receive funding?

Yes! However, the Roy Lopez Foundation only considers the mat itself as critical, so any peripherals or school logos/lettering will have to be invoiced separately by the vendor and not included in your application. Per vendors, the standard size for middle school to meet requirements is 38″ x 38″ x 1⅝”.

Are there any specific requirements for custom-printed items?

We request that the RLFoundation logo be added to applicable apparel or items. We also request that the uniforms not be personalized with student names. Please have your uniform vendor include the cost or list it as N/C to add the RLFoundation logo to their quote before submitting your application. The RLFoundation logo can be screen printed in one color that matches your school colors.

When attaching my vendor quote, can I just take a screenshot of my online shopping cart?

No, we must have an actual vendor quote, estimate, or invoice. The quote must show quantities, sizes, school names, and numbers if applicable, and total cost. Please ask the vendor to put a quote number on the quote for our reference. If applying for multiple sports, the vendor can put them all on one quote.

Are multiple vendors allowed?

Absolutely! When filling out the application, please make sure you upload all of your vendor quotes and enter each total so that the “Total Funds Requested” box remains correct. After entering all of your vendor quotes, please double-check that the “Total Funds Requested” box matches your total.

Please keep in mind the following for your vendor quotes:

• Let each vendor know you are working with the Roy Lopez Foundation

• Quotes must show quantities, sizes, school name, and numbers if applicable, and total cost

• Quotes must each have a quote number for tracking purposes

• Shopping carts from online orders are not accepted

What needs to be included in the budget?

We require a file showing the amount of funding allocated to your school’s athletics program for the previous two years. In addition, this file should contain the amount of money allocated to each sport for which funding is being requested and a detailed, itemized list of expenditures for each of those sports.

What should I do if we do not have a budget?

We require a letter from the Principal, on school letterhead, explaining that there is not an allocated budget for after-school athletics. This must be attached to your application by way of scanning or other digitization.

How will we be notified if our application was approved or not?

Due to the volume of applications we receive, you will only be notified if your request has been approved. We apologize for any inconvenience this may cause.

What happens after we are approved?

The Roy Lopez Foundation will email a letter to the contact person listed on your application congratulating you and detailing what was approved. We will also send each vendor a letter and a check payable to each vendor. It is then your responsibility to place the order with the vendor and ensure your equipment and/or uniforms are received.

How often can we re-apply and if not approved, can we ever re-apply?

You may re-apply once per quarter, and you may re-apply even if you are not approved.